2026 Men's Club Board of Directors
Should you wish to contact any of these members please send an email to dungenessmens@gmail.com
President: Russ Veenema
Vice President: Ray Ballantyne
Treasurer: Bill Schless
Secretary: Craig Wilson
Tournament Chair: Robin Slater
Handicap Chair: Ron Grant
Rules Chair: John Landers
Team Captain: Rob Bourns
WSGA/PNGA Rep: Don Flores (Men’s Club Web Manager)
The Cedars at Dungeness Men’s Club By-Laws Amended April 6th, 2022
Supersedes By-Laws amended on October 13th, 2021
ARTICLE I - NAME
The name of this organization shall be: The Cedars at Dungeness Men’s Club (also referred to in these Bylaws as” The Men’s Club”.
ARTICLE II - PURPOSE
The purpose of this organization shall be: To bring together men with a mutual interest in golf, to form an association and to promote good fellowship, recreation, sportsmanship, and competition.
ARTICLE III – DEFINITIONS
The term Board refers to the Board of Directors.
The term shall: shall is mandatory.
The term may: may is discretionary.
The term majority: the term majority, except for amendments to the By-Laws, is a majority vote at a meeting of the Board with a quorum present.
The term Quorum: A quorum shall consist of five (5) voting members of the Board, Valid action of the Board shall require a majority vote with a quorum present. Exception is an amendment to the By-Laws, which shall require a yes vote by five (5) members of the Board.
ARTICLE IV – MEMBERSHIP
A. All men, 16 years of age or older, who pay their dues, as established by the membership at an annual meeting, shall be deemed to be members.
B. Membership may be denied or revoked by the Board of Directors where an applicant or member shows incompatibility with the stated purpose of the organization.
C. Annual dues are payable on or before January 1st and shall be delinquent on January 31st.
D. Members, who have paid their annual dues and become disabled or deceased before July 1st, may have their membership fee reimbursed to them or their surviving family.
E. PGA Professionals employed by The Cedars at Dungeness golf course may belong to the Men’s Club for the purpose of maintaining a handicap. PGA Professionals may not participate in competitions except as authorized by the Board of Directors. Dues for Golf Professionals shall be (1) current WSGA charge and (2) a service fee as fixed by the Board of Directors.
ARTICLE V – DIRECTORS
A. The business and management of this Men’s Club affairs shall be exercised by the Board of Directors. The Board of Directors shall have the authority to expend funds, incur expenses, and to attend to such matters connected with the conduct of the business of the Men’s Club.
B. The Board shall consist of (9) members: President, Vice-President, Treasure, Secretary/Historian, Tournament/ Competition Chairman, PNGA/WSGA Representative, Team Captain, Handicap Chair and Rules Chair. The business and management of the Club’s affairs shall be exercised by the Board of Directors.
C. Elected Directors, except for interim and unexpired term appointments, shall be elected by the Membership at the Annual Meeting. Directors shall hold office for a period of two years unless removed for cause. Directors and other Members may be reimbursed for costs, expenses, etc., as per authorized by the board.
D. Vacancy on the Board. Ifa a vacancy should occur on the Board, a replacement may be selected upon majority vote of the Board and the replacement shall serve out the unexpired term.
E. Interim appointments to the Board. If a Board member is to be absent more than thirty (30) days, an interim appointment may be made by the Board. Such interim appointee shall serve until the absent member returns to resume his duties and obligations on the Board.
F. Ex-Officio Members. Ex-Officio Members of the Board shall include the Director of Golf Operations, the Head PGA Golf Professional and the Golf Course Superintendent of the Cedars at Dungeness. Ex-Officio members shall be non-voting members of the Board.
G. Executive Session. The Board may meet in Executive Session with only voting members of the Board in attendance except by invitation from the President.
ARTICLE VI – OFFICERS
A. The officers of this Men’s Club shall consist of the President, Vice-President, Secretary, and Treasurer.
B. The President shall be the Chief Executive Officer of the Men’s Club. He shall preside at all meetings pertaining to service to the Membership. He shall have all of the general powers and duties which are usually vested in the office of the President of a non-profit “social club” as defined by WAC 458-20-169 and IRS Code section 501© (7) including, but not limited to, the power to appoint committees from among the Membership from time to time as he may, in his discretion decide is appropriate to assist in the conduct of the affairs of the club.
C. The Vice-President shall serve as the chief executive of the Men’s Club in the temporary absence of the President. He shall also maintain an accounting of all recorded Hole-In-Ones for each year and provide suitable recognition at the Annual Membership Meeting.
D. The President shall preside at meetings. In his absence, the Vice-President shall reside. If the above-mentioned officers are unavailable, the Treasurer shall preside.
E. The Treasurer shall have custody of the Men’s Club funds, keep an accurate account of receipts and expenditures, and shall deposit all monies in the name of the Men’s Club. He shall disburse the funds of the Men’s Club as directed by the Board of Directors and shall render to the President and the Board of Directors an account of the financial status of the Men’s Club. Disbursement of funds shall be in accordance with good business practices.
F. Signature authority of the Men’s Club banking accounts is limited to the Treasurer, the President, and the Secretary.
G. The Secretary/Historian shall attend all meetings of the members and Board of Directors and record all votes and minutes of the proceedings. The secretary shall also act as historian of the Men’s Club and coordinate publicity and media relations.
ARTICLE VII – MEETINGS
A. The annual meeting of this Men’s Club shall be held on a date designated by the Board of Directors and announced by the Secretary.
B. Special meetings of the membership may be called by the President or an officer acting upon his behalf.
C. Monthly meetings of the Board of Director’s shall be called by the President or an officer acting upon his behalf.
ARTICLE VIII - COMMITTES
The Men’s Club shall have standing committees. The membership shall elect the committee chairmen, who may appoint other members to their committee if needed. They shall be responsible to the President for the orderly and efficient conduct of their committee duties as given below.
A. RULES COMMITTEE: Shall be responsible for the development and publication of the local rules of play and for providing advice regarding adherence to the rules of golf and golf etiquette by the membership. In addition, the rules committee shall advise and assist the Tournament Committee in drafting rules of golf which may arise during competition.
B. HANDICAP COMMITTEE: Shall be responsible for all aspects of handicapping, including but not limited, to the following:
a. Ensuring the Men’s Club adheres to USGA and WSGA handicapping rules and policies.
b. Maintaining and updating men’s Club handicaps through the GHIN computer system.
c. Assignment of handicaps to new members without pre-established handicap who have posted at least five scores played at the Cedars at Dungeness golf course in the previous three months.
d. Posting of handicap sheets as requested by WSGA.
e. New members with established handicaps approved by the USGA, or other authorized golf associations, the new members may use these in competition.
C. TOURNAMENT COMMITTEE: Shall be responsible for planning the conducting all club competitions except team matches with other clubs. It shall coordinate with the Women’s clubs and pro shop to ensure there are no conflicts in the proposed competition schedule and to select dates for a combined activity. The committee shall provide the secretary with the names of the winners and runners-up of all tournaments involving trophies. The schedule for the club tournaments for the following years shall be presented to the Head Golf Professional by November 30th or such date agreed upon. The committee shall abide by the “Tournament Committee Guidelines” as set forth.
D. TEAM CAPTAINS: Shall be responsible for the organization of the Club Competition Team, including Home and Home matches, informing members of the schedule of matches, and determining the team line-up and alternates. The Team Captain shall abide by the “Team Captain’s Guidelines: as set forth.
E. In addition to the committees set forth above, the President may appoint, with the approval of the Board of Directors, such other committees as may be required.
ARTICLE X – ELECTIONS
A. Sixty days prior to the annual membership meeting, the President shall appoint a Nominating Committee, which committee shall present to the annual membership meeting the names of the officers and other members of the Board of Directors, recommended by it, to preside for the coming two-year cycle (see Section C, below).
B. At the Annual Membership Meeting the recommendations of the Nominating Committee will be read to the members present and additional nominations will be called for from the floor. Nominations will then be closed, and the election will be held. A majority of the votes cast by members present will determine the outcome of the election.
C. Officers and directors will be elected for two-year terms, with approximately half the board of directors being elected during odd numbered years, and the other half in even numbered years. The President, Treasure, Tournament Chairman, PNGA/WSAG Representative, and the Rules Chairman will be elected in odd numbered years, and the Vice-President, Secretary/Historian, Team Captain, and Handicap Chairman will be elected in even numbered years.
ARTICLE XI – AMMENDMENTS
A. These By-Laws may be amended, repealed, or altered at any time by a five (5) member concurring vote of the Board of Directors.
B. The power to alter, amend, or repeal said by-laws is hereby specifically held by the Board of Directors; provided, however, that the membership may, by a two-thirds majority vote of the membership present at the annual or special meeting, initiate and adopt By-Laws or may reverse or strike the action of the Board of Directors.
ARTICLE XIII – SPECIAL QUALIFYING REQUIREMENTS FOR CERTAIN MEN’S CLUB EVENTS
To participate in the following events:
1. President’s Cup
2. Seniors Championship
3. Club Championship
4. Other events as specified and approved by the Board during the year.
A Member shall be a member in good standing in the Club for a minimum period of thirty (30) days prior to the date scheduled for such event and shall have posted either a.) a minimum of five scores at The Cedars at Dungeness golf Course in the previous three months, or b.) Twenty scores in the previous year- prior to the registration cutoff date for the event. Plus, you must have played in at least (3) Men’s Club events in the previous year – prior to the registration cutoff.
Weekly Men’s Club events can be played anytime during the day of a regular event, as long as the players are done by the time the Pro Shop Closes. The exception is when we have an event when everyone plays as one group.
ARTICLE XIV – RULES OF ORDER
Board and Annual meetings are subject to Roberts Rules of Order as modified. This provision, upon vote, may be dispensed with.
Pandemic Guidelines: if the state goes into a pandemic with “Stay at Home” orders and does not allow in-person meetings of more than 9 people. We shall enact phone voting and zoom style meetings until the rules have been changed to allow more than 9 people to meet in person.
CERTIFICATION
We certify that the above By-Laws reflect all changes and amendments recommended to and approved by the Board as of August 4th, 2021, superseding and replacing the By-Laws as amended on August 4th, 2010. These By-Laws were approved by unanimous vote of the attending members on that date.
Original signed on October 13th, 2021 Original signed on October 13th, 2021
April 6th, 2022 Supersedes By-Laws of October 13th,
